At Victory VA Services we know how valuable having the right help on hand is for your business. By using our freelance admin & event service, you will not only save on staff costs, but also valuable time.

Working remotely from our office in Guildford, on a schedule that suits your needs, we can help give you back some much needed time to focus on those tasks you need to deal with. Outsource your office and personal administrative & event responsibilities to us so you can focus on the growth of your business.

Have a question on how we can help you? We would love to hear from you – email us on to set up a free 15 minute consultation or call/message Gen on +44 (0)7931 531 561 today.

Services Offered:

Office admin

  • Copy writing & content creation - web design & content, corporate brochures, newsletters, blogs, press releases, etc)
  • Data entry/data capture
  • Invoicing: creation and sending, outstanding invoice reminders
  • Internet research
  • Proof reading and editing

Office admin (Cont.)

  • Social media campaigns/social media management
  • Typing of business correspondence
  • Vendor supplier forms
  • Business newsletters, blogs and
  • CRM Management

Email management

  • Answer general questions and follow up on enquiries
  • Carry out email marketing campaigns and manage email lists
  • Keep contacts up to date
  • Organise your inbox
  • Weed out spam

Business travel

  • Airport transfers
  • In-country travel
  • Local restaurants
  • and corporate entertainment (i.e. theatre shows, corporate hospitality, etc)
  • Meeting arrangements
  • Travel and hotel bookings
  • Visa applications

Corporate events

End to end event management of virtual, hybrid or live events including

  • Meetings
  • Exhibitions and trade shows
  • Meet the Buyer/Supply chain events
  • Networking events and receptions
  • Product launches

Corporate events (Cont.)

  • Roadshows
  • Budgeting
  • Event design
  • Event logistics (ground transport, flights and accommodation, freight forwarding, etc)
  • On the day management (contractor/supplier liaison, time management, health & safety, hospitality management
  • Post event follow up

Corporate events (Cont.)

  • Health & Safety/Risk assessments
  • Speaker and delegate management
  • Speaker management (Invitations & RSVPs, speaker liaison re event logistics and expectations, coordination and submission of abstract, biography, papers & presentations, onsite management, meet and greet, travel and accommodation requirements, VIP arrangements, corporate gift sourcing, etc)

Corporate events (Cont.)

  • Sponsorship
  • Staffing
  • Supplier sourcing (AV equipment and technicians, caterers, freight forwarding, photographers, stand design and build, translation services, travel agents, etc)
  • Supplier/contractor research and management

Corporate events (Cont.)

  • Venue management (sourcing and site visits, contract negotiation, deadline management, logistics planning, food and beverage services, AV production and staging, etc)

Personal & Home help

  • Booking of restaurants and entertainment (i.e. theatre and concert bookings, cinema tickets, etc)
  • CV and University Personal Statement writing
  • Last Will & Testament
  • Managing your insurance be it vehicle, home, life or any other type of cover
  • Organising babysitters, tutors, doctor appointments

Personal & Home help (Cont.)

  • Online purchasing of gifts
  • Online grocery shopping
  • Party planning: invitations, venue research and booking, entertainment, party bags
  • Family vacation planning: immunisations, visa applications, travel arrangements and hotel bookings, car hire
  • Sorting out car MOTs

Personal & Home help (Cont.)

  • Utilities comparison research - Gas & Electricity, Telephone & Broadband, Mobile Telephone
  • Setting up direct debits for bill payments
  • Parties and special occasions ?.. invitation design & management, guest list management, restaurant/venue booking, entertainment, caterers/personal chef, furniture hire etc.

Home & Property management

Sourcing tradespeople for every type of job whether it be building to plumbing to interior designers and decorators. We check prices and availability, gather references and request quotes.

  • Carpet cleaning
  • Cleaning services
  • Garden maintenance and gutter clearing

Home & Property management (Cont.)

  • General handyman
  • Heating and plumbing
  • Painters and decorators
  • Security companies
  • Window cleaning
  • Estate agents
  • Home removal companies
  • Dog walkers, pet groomers and VETs


Usable hours: Choose from a package of 10, 20 or 30 hours per month. Hours are used at your discretion and billed in advance. VAT not included.
10 hours - £350 + VAT
20 hours - £600 + VAT
30 hours - £750 + VAT

Pricing (Cont.)

Special projects and events: Priced per project or event on a day rate.

Your investment includes:

  • Tasks undertaken and delivered to agreed deadline.

Pricing (Cont.)

  • A dedicated VA with more than 20 years International Event, Project Management (PRINCE2 qualified), Executive PA and Office Management experience.
  • Regular updates (as agreed, to suit you).
  • No hidden fees or additional costs such as tax, healthcare or insurance.

Pricing (Cont.)

  • Complete client confidentiality and discretion guaranteed.
  • Registered Data Protection controller so your data is never compromised. We hold Professional Indemnity Insurance.

Have a question how we can help you?

We would love to hear from you - email us on

to set up a free 15 minute consultation or call/message Gen today on
+44 (0)7931 531 561

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Victory Event Services Ltd trading as Victory VA Services Registered in England and Wales 9351001, VAT Registration 202 5664 36